How to Create and Manage Email Rules in Airmail

<h2>Problem</h2><p>You want to automatically organize emails (move, label, mark) based on certain criteria.</p><h2>Solution</h2><h3>On macOS</h3><ol><li>Go to <strong>Settings → Rules</strong></li><li>Click <strong>Add Rule</strong></li><li>Set the conditions:<ul><li>From (sender)</li><li>To (recipient)</li><li>Subject contains</li><li>And more</li></ul></li><li>Set the action:<ul><li>Move to folder</li><li>Mark as read</li><li>Archive</li><li>Star/flag</li><li>Delete</li></ul></li><li>Save the rule</li></ol><h3>Tips</h3><ul><li>Rules apply to new incoming emails</li><li>You can create multiple rules and they'll be applied in order</li><li>For server-side rules that work even when Airmail isn't open, create rules in your email provider's web interface (Gmail Filters, Outlook Rules, etc.)</li><li>Airmail rules only apply when the app is running</li></ul><h3>Common Rule Examples</h3><ul><li>Move all emails from newsletters@example.com to "Newsletters" folder</li><li>Mark all emails from your boss as starred</li><li>Auto-archive emails from notification@social.com</li></ul>

Updated on: 03/28/2026