How to Use Smart Folders in Airmail

<h2>Problem</h2><p>You want to create virtual folders that automatically collect emails matching certain criteria.</p><h2>Solution</h2><p><strong>Smart Folders</strong> are dynamic folders that show emails matching your defined filters, without moving the actual emails.</p><h3>Creating a Smart Folder on macOS</h3><ol><li>Go to <strong>Settings → Smart Folders</strong></li><li>Click <strong>Add Smart Folder</strong></li><li>Give it a name (e.g., "Important This Week")</li><li>Set the filter criteria:<ul><li>From specific senders</li><li>Subject contains keywords</li><li>Date range</li><li>Has attachments</li><li>Is unread/starred</li><li>From specific account</li></ul></li><li>Save the Smart Folder</li></ol><h3>Using Smart Folders</h3><ul><li>Smart Folders appear in the sidebar</li><li>They update automatically as new matching emails arrive</li><li>Emails are not moved — they remain in their original folders</li><li>Smart Folders are essentially saved searches</li></ul><h3>Ideas for Smart Folders</h3><ul><li>"Attachments This Week" — emails with attachments from the past 7 days</li><li>"VIP Unread" — unread emails from your VIP contacts</li><li>"Work Projects" — emails containing specific project names</li></ul><p><strong>Note:</strong> Smart Folders is a Pro feature.</p>

Updated on: 03/28/2026