How to Manage Multiple Email Identities in Airmail

<h2>Problem</h2><p>You have multiple email accounts or identities and want to manage them efficiently in Airmail.</p><h2>Adding Multiple Accounts</h2><ol><li>Go to <strong>Settings → Accounts</strong></li><li>Click <strong>+</strong> to add a new account</li><li>Repeat for each email address you use</li></ol><h2>Per-Account Settings</h2><p>Each account in Airmail can have its own:</p><ul><li><strong>Signature</strong> — Different signatures for work vs personal</li><li><strong>Default Send-From</strong> — Set which "From" address is used by default</li><li><strong>Notification Preferences</strong> — Get notified for some accounts but not others</li><li><strong>Sync Settings</strong> — How many days/messages to sync per account</li><li><strong>Color Indicator</strong> — Assign colors to visually distinguish accounts</li></ul><h2>Choosing Send-From Identity</h2><h3>On Mac</h3><ol><li>When composing, click the <strong>From</strong> field</li><li>A dropdown shows all your accounts and aliases</li><li>Select the identity you want to send from</li></ol><h3>Smart Auto-Detection</h3><p>When replying, Airmail automatically selects the account that received the original email. This ensures you reply from the correct identity without manual selection.</p><h2>Tips</h2><ul><li>Set your most-used account as the default in Settings</li><li>Use account colors to quickly identify which account received an email</li><li>Create Smart Folders to combine inboxes from specific accounts</li><li>Aliases must be set up at the provider level before they appear in Airmail</li></ul>

Updated on: 03/28/2026