Plugins - Airmail for macOS
Airmail supports various plugins which are documented below:
Read Receipts
Require Airmail 3 VERSION 370 or newer
You can download this plugin from this link.
Campaign Monitor
Using this plugin, you can save contacts from incoming email to a Campaign Monitor subscriber list.
 account is the same as an Microsoft Exchange Account. To add an O365 account,
follow these steps
Go to "Add your email account" window and then choose Exchange.
Enter the details of your account in the window.
And then click on "Add" and the account will be added in Airmail.
 and trying to add it to Airmail
using your regular password you will get the following error.
If you are using Airmail for the first time, it automatically takes you to the "Add you email account" window
which looks as below
If you already have added an account in Airmail and want to add more accounts, please go to:Very popularCalendar Integrations in Airmail
Here, you can learn about Fantastical, BusyCal, Apple Calendar integrations for Airmail.
Airmail allows you to integrate to multiple calendar apps. Below, we have described each of the integration.
Fantastical Integration
Fantastical is a very elegant 3rd party app available for macOS, which is used by many power users to keep their calendar entries.
To integrate Airmail with Fantastical,
Make sure that you have Fantastical installed on your Mac.
Airmail Preferences > Services >Very popularInbox Zero - Airmail for macOS
Inbox Zero is an email management concept aimed at keeping emailing as efficient as possible. This is a
short tutorial about it, however, there are a number of resources online if you’d like a more in depth
description.
Inbox Zero aims to keep your inbox empty, resulting in ‘Inbox Zero’. Inbox Zero revolves around 5 actions,
for each email you receive you must do one of the following actions. The actions are ordered based on
how often you should be doing them, but different people haveVery popularBackup and Restore - Airmail for macOS
Why is a backup required?
Airmail saves its data on the local disk of the device. It is generally not required to backup the data of Airmail if you are only using Google/iCloud/IMAP/Exchange accounts along with the iCloud to save your app settings. In this case, you can always add the accounts back to Airmail app very quickly using iCloud(https:/Very popularPreferences - Appearance - Airmail for macOS
You can set custom appearance preferences in Airmail which are explained below. Airmail provides several
options to control its look and feel that allows a personal touch while also improving your workflow by
visually distinguishing messages from different accounts.
THEMES
Airmail provides several themes to choose from that alter the overall look and feel of the Airmail meVery popularContacts - Airmail for macOS
Airmail Address Book
If you send a message to, or reply to, someone who is not in your Address Book, that email address is stored in Airmail. At times, you may want to find or take other actions with this address, such as deleting it, and Airmail makes it easy to do this.
Go to Menu > Window > and select ‘Address Book’ which will bring up the screen shown below. To find a contact you can search for ‘Name’ or ‘Email Address’.
![](https://storage.crisp.chat/users/helpdesk/website/cda391Very popularImport/Export Accounts in Airmail - Airmail for macOS
You can easily import your backed up mail account settings with these simple steps.
Open Airmail App
Click on File in the Menu Bar
Choose Import Account Settings
4. Choose the folder where you exported the mail account settings. You will recognise the files with the
.ams extension e.g. "contact@xyz.com.ams"Very popularSend mail to a Contact Group (Distribution Group) - Airmail for macOS
Airmail makes sending mail to a contact group very simple. These groups can either be in your Apple
Contacts App or your Google Contacts.
Let’s get started.
Create Contact Group
To use a contact group, you will first need to create a group with contacts in either your Apple Contacts App or with Google Contacts.
Sync Contact Group with Airmail App
It is important to note that Airmail syncs contacts from Google and the Apple Contacts app upon opening
the AirmaPopularSearch in Airmail - Airmail for macOS
The all-new search engine is much more efficient and enhanced than the old one now. It includes the
online search feature (searching for the results on the server database even if the database/messages are
not stored on Airmail locally).
The new search also allows you to use the Gmail Advanced Search Operators of which you can find a
reference from this link:
https://support.google.com/mail/answer/7190?hl=en
(Please note that fully supported Google Advanced Search Operators are ONLYPopularGmail Categories
The Gmail categories are basically virtual folders/sections to categorize the messages in different sections like Primary, Social, Promotions etc.
Airmail Inbox will not show only the Primary emails (Airmail Inbox will contain all the messages from all the categories) in it and you can not avoid this behavior and to accomplish this - you will have to choose the Primary folder in the sidebar.
To enable these catePopularSend Later - Airmail for macOS
Airmail now has a new option to schedule messages to send automatically at the chosen/scheduled time.
This is only available for Gmail and Exchange email accounts. Please note that Airmail sends the
scheduled messages even if the app is not running. To schedule a message at a later time please
follow these steps.
Open up the ‘Composer’ (New Message) window and compose the message that you want to send at
a later point of time.
Set the point of time at which you want to senPopularEmails are moving to Archive or All Mail folder automatically
If emails are moving directly to Archive folder or All mail folder (Gmail account) there can be following reason behind this:
Particular contact is added in Blocked list
Go to Airmail preferences > Favorites > Blocked list > enable and the list will appear in the side bar with other folders.
Please check if the contact is appearing under the Blocked list in side bar, if so, Control click the contact > DelePopularUninstall and Install Airmail - Airmail for macOS
Simple Uninstall and Reinstalling from the App Store
To accomplish this method, please move the app to trash from the applications folder as shown in the video below.
Then move to the App Store and re-install Airmail. If an App Store asks to pay again, make sure to log out
and login back to the App Store to avoid such situation.
Using this metPopularImport from Apple Mail
To import the 'On my mac' mailboxes from the Apple Mail app, please follow the steps below:
Make a local account by going to ‘Preferences > Accounts > +sign > Add Local Account.
Go to ‘Preferences > Accounts > Local Account > and choose Load message.
In the finder press, Command + Shift + G and enter ~/library/Mail
Choose V4 and the subsequent path.
Please note the 'subsequent pPopularKeyboard Shortcuts - Airmail for macOS
PopulariCloud Sync - Airmail for macOS
Syncing your account settings with iCloud is the best way to keep your account settings safe. To enable this feature, please follow these simple steps
Open Airmail App
Open Airmail Preferences (⌘,)
Select the General Tab
There are 2 options tSome readersSetting Airmail as the Default Email Client - Airmail for macOS
You can make Airmail as the default mail client for your OS X device.
To make Airmail your default mail client go to Apple Mail app preferences and set default mail reader as Airmail as shown below.
If the above process does not work, please follow the steps:
You can reset Apple's Preferences Database.
Open Terminal (Cmd+Space Bar and enter Terminal)
CoSome readersTemplates - Airmail for macOS
How to create a template?
Go to Airmail Composer and compose a message as you do normally as shown in the screenshot below.
After you have composed your template, click on the 'Template' button from the toolbar of the Airmail Composer as shown in the screenshot below and choose 'Create Template'. Enter the desired name for the template and save it.
, or universal settings (applies to app in
general).
Universal App Settings
Open the Airmail app
Open Airmail Preferences (⌘,)
Go to the Advanced Tab
Advanced Graphics Option:
Deselect "Animations and Transparency" to disable Advanced Graphics. This will only take effect once
you restart the app
![]Few readersDelete Addresses from Airmail
You can delete all addresses appearing in Composer as auto suggestion and sync the Mac Contacts, Gmail account ones and Exchange account ones as a fresh start.
To do so, go to Airmail Window menu > show Airmail data > General > Addresses > addresses.db file > move it to Trash and then restart the app
Click on the Snoozes Tab which is as below
![](https://storage.crisp.chat/users/helpdesk/website/cda391d2-f5f9-4dc6-bec0-935bb2d9a44e/478c9052-f603-4e65Few readersAppleScript Mac
Download
Download
Credit to Jonas NeugebauerFew readersBadge Icon - Airmail for macOS
Airmail has two choices for 'Badge Icon Number'. The function of 'Badge' is - it fetches the number of
unread messages which is used as a more preferred option and the second option is ‘count’, which would
display a count of your all emails in inbox and not just unread mails. Also, you can choose either unread
count or inbox count and by default Airmail has the unread count enabled for 'Badge'.
Whenever you receive new message from another sender Airmail will automatically update your doFew readersDelete a single message in a conversation - Airmail for macOS
In Airmail you can delete single message without deleting the entire conversation. The deletion of message from a conversation will remove only the selected message and if it’s chosen from the message list on the left, this will result in deletion of entire conversation.
In the following screenshot there is an option that allows you to delete the message in a conversation:
![](https://storage.crisp.chat/users/helpdesk/website/cda391d2-f5f9-4dcFew readersFollow up Reminders
Airmail now allows you to set reminders ("remind me if no reply") on the outgoing messages. You will get
notification if the recipient does not reply to your email on the scheduled time.
It reminds you at that set time if the message is not replied to before the specified time.
You can toggle this feature ON from the composer itself as shown in the picture below.
Click on the settings icon next to the MS Exchange account.
Click on the 'Composer' tab
Make sure the "Global Address List" is ticked.
Click on "Save".Few readersAdding Images or Attachments to a Message - Airmail for macOS
There are two ways to add attachments to a message in Airmail, either by “Drag & Drop” (the easiest
method) or by selecting an attachment on your computer using Finder and adding it to the message.
Drag & Drop
To use this method, open a new message window (or reply to an existing message) and drag and drop any
attachment and it will show inFew readersPriority - Airmail for macOS
In Airmail you can prioritise messages for your receiver which means the high priority marked as important .
mail and warns the receiver to pay attention as well there are different level of priority which are Normal,
High and Low the choice is yours and you can decide whichever you would like to choose Airmail will
perform it and warn the receiver with priority.
However prioritising messages does not effect the spam system, If you have your email listed as spammer
your mails will noFew readersVIP Contacts - Airmail for macOS
Airmail now gives you the ability to mark the desired contacts as VIPs and you can find all the received
messages from a VIP contacts at one place by a simple click on the Folder Panel present in Airmail Sidebar.
VIPs are synced over iCloud with other devices(for example with Airmail on iPhone/iPad). Please follow the
picture below.
You can see all the messFew readersBounce - Airmail for macOS
Bouncing an email sends a message to the email senders' server, which essentially says that your address
doesn’t exist. This can be used to prevent your email account getting spammed as spammers will often
remove you from an emailing list if your email account doesn’t exist.
To bounce an email, use the following steps:
Select the email you’d like to bounce by clicking on it.
Click on 'Messages' menu from the Menu Bar and choose ‘Bounce’ as shown below
(Shortcut: shift + cmd + BFew readersAdding a GoDaddy Account - Airmail for macOS
Please go to "Add your email account" window and then follow the steps to add a GoDaddy email account
using IMAP.
Click on the dropdown menu and choose IMAP.
Now type in the details of your GoDaddy Account using the reference from picture below.
![](https://storage.crisp.chat/users/helpdesk/website/cda391d2-f5f9-4dc6-bec0-935bb2d9a44e/7d231Few readersDownload Old Messages - Airmail for macOS
Download Old Messages in Airmail is a feature that allows you to determine the volume of messages in
relation to the time period that you want to keep in Airmail. This option is useful if you want to save the disk
space and do not want the complete database to be downloaded locally from the servers.
To find this option, go to 'Airmail Preferences > Account > More' and here you willFew readersPreferences - Favorites - Airmail for macOS
Airmail has a ‘Favourites’ tab in Airmail Preferences. ‘Favourites’ now allow you to select the folders and
labels that should appear in the ‘Folder Panel’ in the sidebar as marked in the picture below.
You can also access the quick folder view from the ‘three dash’ icon in the folder panel, to gain a quick
access to any folder of any account, which is preseFew readersGroup by Subject - Airmail for macOS
Airmail allows you to arrange the messages by subject, which will in turn convert them into conversation
view. However, the replies of conversation will only be included if the Subject has not been changed.
The action of this feature will only be performed within Airmail and this will not the server message list or
other email clients using the same account. There is an option in Preferences > Appearance as shown in
the picture below. Please note that you have to quit and restart the apFew readersArchive an email - Airmail for macOS
To archive a message, simply right-click a message and choose ‘Archive’ as shown below.
Alternatively you can use the 'Swipe to Archive’ gesture. To do this, put your cursor over the message and
swipe two fingers from the left to the right of your trackpad. You should see a grey area appear on the left
side of the message, keep swiping your fingers until theFew readersSave Email as PDF
Airmail allows you to save the emails as PDFs. This can be done from the message preview/reading pane. Please refer to the screenshot below to create a PDF.
We can create shortcuts manually to convert an email into PDF file. Please check the following screenshots:
Menu Buttons
Please go to Airmail preferences > Actions > Menu Buttons 1/2/3/4 and selectFew readersQuick Reply - Airmail for macOS
Airmail allows you to respond quickly as possible, Airmail has a feature called “Quick Reply” When you .
receive mails you can respond faster rather than opening a reply window. 'Click and hold' on the reply
button Quick Reply or just press the shortcut key 'Q'.
Please also see - How to make ‘Quick Reply’ the default behaviour in Airmail?(https://helpFew readersQuick Filter Menu - Airmail for macOS
Airmail has a "Quick Filter Menu" which is located just above the messages list.
This menu allows the section of multiple filters.
Enable the Filter Menu
If the menu is not visible, it can be enabled oFew readersAirmail Share Extensions - Airmail for macOS
There are two sharing extensions:
Airmail Composer
Airmail Share
We will discuss them in-depth shortly.
First, it is necessary to enable these extensions
Enable Airmail Share Extensions
Click on the Apple in the menu bar and select System Preferences
In the 3rd row, click on the Extensions icon.
In the left column click on Share Menu.
Select the Airmail Composer and Airmail Share extenFew readersAsana - Airmail for macOS
How to enable Asana integration ?
In Airmail, please go to Preferences >> Services >> Asana >> Link.
How to send a message to Asana?
Select a message > Right Click > Send to > Asana.
 and it will no longer be available in the
original email account. This action works for all email accounts, including local accounts.
To Clone a Message from one email account in Airmail to another emailFew readersSignatures Within Composer - Airmail for macOS
Airmail now allows you to use multi-signatures where you can choose from the list of signatures such as for
Work, Personal or any other purposes.
Just simply choose signature from composer and it will show you the list of available signatures that were
configured in the Signature Panel from the Preference as shown in the picture below:
 you’d like to attach
to the email in Finder or another app (e.g. your web browser).
Then drag and drop the image above the horizontal line which displays in the bottom section of the
composer as shown in the picture below:
 and attach the files from Google Drive in the Airmail
composer.
How to save a message to Google Drive from AirmFew readersOmnifocus - Airmail for macOS
Airmail allows you to use OmniFocus to remind you to reply or act upon a message.
Ensure that you install and open OmniFocus at least once before opening Airmail and then go to
Airmail Preferences > Services and enable Omnifocus as shown in the picture below.
2. Right click an email and choose 'Send to' and then choose 'Create OmniFocus Task' (We recommenFew readersDropbox - Airmail for macOS
Airmail can integrate with Dropbox. To enable the Dropbox integration, please go to Airmail Preferences >
Services and then 'Link Dropbox' as shown in the picture below.
You can save the files on Dropbox (as .pdf files) and attach the files from Dropbox in the Airmail comFew readersUsing LDAP server with Airmail - Airmail for macOS
Please follow the following steps to connect to your company LDAP Server within Airmail
Open Airmail App
Open Airmail Preferences (⌘,)
Click on the Services tab
Choose the LDAP Service
5. Type in all the relevant details. These details can be obtained from the company’s
network administrators.
Using LDAP Server
Once the LDAP Server is activatFew readersWunderlist - Airmail for macOS
Wunderlist is a beautifully designed to-do list app for your Mac, that makes it easy and fun to get stuff done.
Airmail offers integration with Wunderlist. Please note that Wunderlist integration can only be enabled only
when the app is installed.
How to enable Wunderlist integration ?
At first, please ensure that you have Wunderlist installed on your Device and it has been opened at least
once before using it with Airmail. Then in Airmail, please go to Preferences > Services > WFew readersHow to Adjust Airmail Sync Frequency - Airmail for macOS
If you’re changing folder names or moving messages frequently in web-client you’ll notice that Airmail .
delays from being updated. This is due to the refresh timing being different for Airmail and Web-Client. But
definitely you will able to set refresh time for every accounts in Airmail which would keep the folders up-to-
date on time.
Each account in Airmail can be individually configured for the inbox sync interval, as well as the foldeFew readersTodoist - Airmail for macOS
Airmail App allows for integration with Todoist. Airmail sends a message to Todoist, and creates a link back
to that email from the entry in Todoist.
How to enable the Todoist Integration?
Please go to Airmail Preferences > Services and login your Todoist account to enable the integration with
Airmail in order to use it.
![](https://storage.crisp.chat/users/helpdesk/website/cda391d2-f5f9-4dc6-bec0-935bb2d9Few readersDisable Notifications - Airmail for macOS
You can disable the notifications for Airmail in two ways.
System Preferences
Notifications for Airmail can be disabled from System Preferences which is illustrated in screenshot below:
2. Airmail Preferences
Notifications for Airmail can also be disabled from Airmail itself by clicking Preferences > General > Notifications and the same has been ilFew readersIntegration - DEVONthink
This article describes how to use Airmail to send messages to DEVONthink
Airmail adds the much awaited DEVONthink integration which allows you to send a message straight into the DEVONthink Inbox.
How to enable the DEVONthink integration?
You can enable the integration in Airmail Preferences > Services as shown in the screenshot below
How to senFew readersHow to Get the Console Log - Airmail for macOS
Occasionally, in a support ticket request, an Airmail support staff member may ask you for the Console Log
for Airmail so we can debug the problem you have reported. Following is a simple procedure to obtain this
log and send it to us.
First, open the Console by clicking on “Spotlight” in the Menu Bar, type in “console” and hit “Return”.
This will open the Console.
![](https://storage.crisp.chat/users/helpdesk/website/cda391d2-f5f9-4dc6-bec0-935bb2d9a44e/b33e5af9-e760-40b5-b3d5-0898aFew readersAttachment - Default Saving Location - Airmail for macOS
Airmail allows you to change your attachment download destination folder instead of a default saving
location. In the following screenshot, blue box contains an option to choose the destination folder.
Once you have chosen your own attachment saving location, Airmail will automatically save your new
attachment files to this location. This can also save multipFew readersToday Extension - Airmail for macOS
Airmail makes full use of the OS X environment to utilise the latest features, such as the Today view in the
Notification Centre.
Enable the Today Extension
1. Click on the on the Notification Centre icon in the top right corner of the screen
2. Then click on Edit
3. Click on the green plus sign, next to the Airmail Today
4. Click on the Done butFew readersData Detectors - Airmail for macOS
Airmail makes it easy for you to selectively choose what information you would like hyperlinked in your
displayed emails. The choices Airmail provides are URL links, dates, and phone numbers, or even a
combination of these. To select which ones you would like to see, go to Preferences > Advanced > and
click on the ‘Detect in messages’ drop-down window as in the screenshot below.
![](https://storage.crisp.chat/Few readersShortcut - Select Messages from the Same Sender - Airmail for macOS
Click on a message to identify a sender.
Press the equal sign "="
All the message in the list with the same sender will be highlighted in grey.
You can easily notice in the message list above that - notifications@... is the sender of which all messages
are highlighted here.Few readersHow to Use 2Do with Airmail
2Do is a popular Mac task manager with which Airmail integrates to provide you the powerful feature of making 2Do entries for your messages. 2Do is purchasable in the Mac App Store and the iOS App Store and syncs between the two platforms.
How to enable 2Do in Airmail?
Go to Airmail Preferences > Services and enable 2Do there.
How to send a message to 2Do?
To use Airmail with 2Do, simply right-click on any email in your inbox, or right click on any message body and click on thFew readersCustom Time Slice filter - Airmail for macOS
You can now filter messages by a specific time start and end range, or pick only messages of a specific
day. To select a range hold 'Shift' while choosing.Few readersShortcut - Send to services - Airmail for macOS
To quickly access the Share menu shortcut, simply press the letter ‘z’ in the message list.
In the message list, press the letter ‘z’,
This will open the share menu.
Choose a sharing option.Few readersDelete Attachment from Mac - Airmail for macOS
If you received an attachment that you want to delete, you can easily delete it, freeing up valuable disk
space.
First, open the email that contains the attachment. You should see it at the bottom of the email.
Right click the attachment icon and click ‘Show in Finder’.
You should then see the attachment in Finder. Simply select the attachment and then movFew readersUsing the “Delete” Key with Messages - Airmail for macOS
To intentionally use the “Delete” key to delete a message and move it to the “Trash” folder, go to
Preferences > Actions > and set the Backspace field as 'Move to Trash' or as any of your desired action as
indicated in the screenshot below:Few readersCustom Sort Messages - Airmail for macOS
You can now access to a powerful message sort on the message list menu, to revert back use the sort by
date.Few readersPreferences - Advanced - Airmail for macOS
Airmail offers numerous ways to tune its behaviour and performance. Please note that these are 'App Wide'
options vs. "Account Specific" ones.Few readersRefresh - Airmail for macOS
If you’re changing folder names or moving messages frequently in web-client you’ll notice that Airmail
delays from being updated which is the refresh timing is different from Airmail and Web-Client.
But definitely you will able to set refresh time for per accounts in Airmail that keeps the folders up-to-date
on time.
In the following screenshot below there is an option in the Preference which you need to change it for per
accounts:
Click on the settings icon next to the MS Exchange account
Click on the Composer tab
Make sure the Directory Search is ticked
6. Click on Save
Using Google Apps Directory
OnceFew readersMultitouch Gestures
Airmail has gesturing features implemented that enables you to swipe left and right quickly on Inbox folder and other main folders without fuss. This also best thing to improve the daily productivity for all type of user.
Screenshot & Instruction
Two finger swipe right to left for moving the message into trash
Two finger swipe left to righFew readersFull Subject - Airmail for macOS
When you have long subjects for some messages, it can not be seen completely in normal view. All you
need to do is, hover your mouse over the subject in order to see the entire subject:
Following screenshot below its preview of Render Window with mouse hover in the subject:
 and attach the files from One Drive in the
Airmail composer.
How to save a messagFew readersActivity Window - Airmail for macOS
The Activities is located in Window > Activities, In Activities you can see the progression of your emails
that were performing for Airmail such as syncing, downloading messages etc.
In the screenshot above it shows you theFew readersFTP for Attachments - Airmail for macOS
If you own, or have access to, an FTP server, it’s easy to use Airmail to automatically upload and store your
message attachments there. First, go to any “Preferences” page and at the top-right, click on “FTP” which
will present the screen below.
Add your complete server path to the folder from where you want to attach the attachments, your
Username and PasFew readersReverse Sort Order - Airmail for macOS
In Airmail you can use the oldest message on top and the newest message at the bottom. If you are .
reading mails from the oldest then we may suggest you to enable the option that allows you to reverse the
order your mails and you can also archive them if you don’t wish to keep them in the Inbox.
The option to reverse sort order is located under Window in the Menu Title/Bar.
On the following screenshot below there is an option for sorting mails in reverse order:
Click on the Advanced Tab
Click on the select box to deselect Advanced Graphics
Quit andFew readersDroplr - Airmail for macOS
Airmail can integrate with Droplr. To enable the Droplr integration, please go to Airmail Preferences >
Services and then 'Sign in Droplr' as shown in the picture below.
You can save the files and create links(drops) on Droplr (as .pdf files) and attach the files from Droplr in the
Airmail composer.
How to save a message to Droplr from Airmail?
PlFew readers