Two Step/Factor Authentication - Airmail for macOS
Two Step/Factor Authentication - Airmail for macOSPopularPlugins - Airmail for macOS
Plugins - Airmail for macOSPopularThemes - Airmail for macOS
Airmail allows you to change themes of message list. The theme can be selected from 7 different themes under Appearance tab of Airmail Preferences as shown below:
In the above screenshot when you’d click on theme you will see there are different type of themes that allows you to change the style of message style, window style and composer style. Also note that chPopularAdd an Office 365 Email Account - Airmail for macOS
Add an Office 365 Email Account - Airmail for macOSPopularRules in Airmail - Airmail for macOS
Rules in Airmail - Airmail for macOSPopularCalendar Integrations in Airmail
Here, you can learn about Fantastical, BusyCal, Apple Calendar integrations for Airmail.
Airmail allows you to integrate to multiple calendar apps. Below, we have described each of the integration.
Fantastical Integration
Fantastical is a very elegant 3rd party app available for macOS, which is used by many power users to keep their calendar entries.
To integrate Airmail with Fantastical,
Make sure that you have Fantastical installed on your Mac.
Airmail Preferences > Services >PopularPreferences - Appearance - Airmail for macOS
Preferences - Appearance - Airmail for macOSPopularBackup and Restore - Airmail for macOS
Backup and Restore - Airmail for macOSPopularSmart Folders - Airmail for macOS
Airmail 3 has now a new feature called ‘Smart Folders’. You can now save your searches as ‘Smart Folders’.
These ‘virtual’ folders just save your search with a particular criterion so that, you don’t have to search for
the same criterion again and again. ‘Virtual’ in this case means that they don’t have the messages’ copies
in them for real. They just fetch the search results in one place.
Smart folders can be made to appear in Sidebar just as the iOS Airmail app, for easy access. PleasPopularImport/Export Accounts in Airmail - Airmail for macOS
| Import Mail Account Settings from file
You can easily import your backed up mail account settings with these simple steps.
Open Airmail App
Click on File in the Menu Bar
Choose Import Account Settings
Choose the folder where you exported the mail account settings. You will recognise the files with the
.ams extension e.g. "contact@xyz.com.ams"PopularAdd New Account - Airmail for macOS
Airmail allows you to add multiple accounts simultaneously (which is the basic requirement of an email
client to come into existence!)
If you are using Airmail for the first time, it automatically takes you to the "Add you email account" window
which looks as below
If you already have added an account in Airmail and want to add more accounts, please go to:PopulariCloud Sync - Airmail for macOS
| This article is about enabling the iCloud preferences sync and saving the account settings on the iCloud drive.
Syncing your account settings with iCloud is the best way to keep your account settings safe. To enable this feature, please follow these simple steps
Open Airmail App
Open Airmail Preferences (⌘,)
Select the General Tab
There are 2 options tPopularSignature - Add Multiple Signatures - Airmail for macOS
Signature - Add Multiple Signatures - Airmail for macOSPopularUninstall and Install Airmail - Airmail for macOS
Uninstall and Install Airmail - Airmail for macOSPopularSearch in Airmail - Airmail for macOS
The all-new search engine is much more efficient and enhanced than the old one now. It includes the
online search feature (searching for the results on the server database even if the database/messages are
not stored on Airmail locally).
The new search also allows you to use the Gmail Advanced Search Operators of which you can find a
reference from this link:
https://support.google.com/mail/answer/7190?hl=en
(Please note that fully supported Google Advanced Search Operators are ONLYPopularSpamSieve - Airmail for macOS
SpamSieve - Airmail for macOSPopularTroubleshooting Connection Issues - Airmail for macOS
There are many factors that can influence your internet connection that can cause problems with with
Airmail operation.
Some of these factors include:
A VPN Connection
A Proxy Server
Internet Security Software
SIMBL
BarTender
Slow/Faulty Internet Connection
Firewalls
Temporary issues with hosting company
It is important to note that any software or connection that controls or attempts to control on your Internet
connection, can affect Airmail’s ability toPopularSend mail to a Contact Group (Distribution Group) - Airmail for macOS
Send mail to a Contact Group (Distribution Group) - Airmail for macOSPopularContacts - Airmail for macOS
Airmail Address Book
If you send a message to, or reply to, someone who is not in your Address Book, that email address is stored in Airmail. At times, you may want to find or take other actions with this address, such as deleting it, and Airmail makes it easy to do this.
Go to Menu > Window > and select ‘Address Book’ which will bring up the screen shown below. To find a contact you can search for ‘Name’ or ‘Email Address’.
 there can be following reason behind this:
Particular contact is added in Blocked list
Go to Airmail preferences > Favorites > Blocked list > enable and the list will appear in the side bar with other folders.
Please check if the contact is appearing under the Blocked list in side bar, if so, Control click the contact > DelePopularCustomise View - Airmail for macOS
Airmail gives you 'Customized View' option in which you can show/hide the components of Airmail window
to suit your need. In the following picture, the components are explained as
Account List/Panel
Folder List/Panel
Message List/Panel
Message Preview Panel / Message Detail
You can toggle these panels ON/OFF using the three options, as shown in thePopularMigrating to New HD - Airmail for macOS
Migrating to New HD - Airmail for macOSSome readersImport from Apple Mail
| This article describes how to import 'On my mac' folders from Apple Mail to Airmail local accounts.
To import the 'On my mac' mailboxes from the Apple Mail app, please follow the steps below:
Make a local account by going to ‘Preferences > Accounts > +sign > Add Local Account.
Go to ‘Preferences > Accounts > [Local Account] > and choose Load message.
In the finder press, Command + Shift + G and enter ~/library/Mail
Choose V4 and the subsequent path.
Please note the 'subsequent pSome readersHide/Unhide - Folders/Labels - Airmail for macOS
Hide/Unhide - Folders/Labels - Airmail for macOSSome readersHow to speed up your Airmail app - Airmail for macOS
How to speed up your Airmail app - Airmail for macOSSome readersAlias Account Tutorial - Airmail for macOS
Alias Account Tutorial - Airmail for macOSSome readersGmail Categories
Gmail CategoriesSome readersDefault Composer - Airmail for macOS
Default Composer - Airmail for macOSSome readersSetting Airmail as the Default Email Client - Airmail for macOS
Setting Airmail as the Default Email Client - Airmail for macOSSome readersDelete Addresses from Airmail
Delete Addresses from AirmailSome readersCreate a Label or Folder or Subfolder - Airmail for macOS
Create a Label or Folder or Subfolder - Airmail for macOSSome readersHTML Source Signature - Airmail for macOS
HTML Source Signature - Airmail for macOSSome readersAdding Images or Attachments to a Message - Airmail for macOS
Adding Images or Attachments to a Message - Airmail for macOSSome readersBadge Icon - Airmail for macOS
Badge Icon - Airmail for macOSSome readersQuick Filter Menu - Airmail for macOS
| This article explains all the quick filters that are available in Airmail to improve the filtering - improving the workflow and the ease to use Airmail.
Airmail has a "Quick Filter Menu" which is located just above the messages list.
This menu allows the section of multiple filters.
Enable the Filter Menu
If the menu is not visible, it can be enabled oSome readersSync Contacts - Airmail for macOS
Sync Contacts - Airmail for macOSSome readersToDo, Done, Memo - Airmail for macOS
ToDo, Done, Memo - Airmail for macOSSome readersUnsubscribe - Airmail for macOS
| You can unsubscribe to the newsletters in Airmail easily by choosing the Unsubscribe option.
You will find the option as shown in the picture below
You can add the Unsubscribe button in menu buttons and it will appear on the top of preview panel for quick access.
Please go to Airmail presences > Actions > Menu buttons 1/2/3/4 > Unsubscribe

Click on the Snoozes Tab which is as below
. Please follow the
picture below.
You can see all the messFew readersBounce - Airmail for macOS
Bouncing an email sends a message to the email senders' server, which essentially says that your address
doesn’t exist. This can be used to prevent your email account getting spammed as spammers will often
remove you from an emailing list if your email account doesn’t exist.
To bounce an email, use the following steps:
Select the email you’d like to bounce by clicking on it.
Click on 'Messages' menu from the Menu Bar and choose ‘Bounce’ as shown below
(Shortcut: shift + cmd + BFew readersQuick Reply - Airmail for macOS
Airmail allows you to respond quickly as possible, Airmail has a feature called “Quick Reply” When you .
receive mails you can respond faster rather than opening a reply window. 'Click and hold' on the reply
button Quick Reply or just press the shortcut key 'Q'.
Please also see - [How to make ‘Quick Reply’ the default behaviour in Airmail?](https://helpFew readersUsing Microsoft Exchange GAL - Airmail for macOS
The Global Address List is automatically enabled on your account, but you can make sure with these steps:
Open Airmail.
Open Airmail Preferences (⌘,)
Click on the settings icon next to the MS Exchange account.
Click on the 'Composer' tab
Make sure the "Global Address List" is ticked.
Click on "Save".Few readersTrash and Spam Folders in Search Results - Airmail for macOS
Trash and Spam Folders in Search Results - Airmail for macOSFew readersAppleScript Mac
Compose Mail
Download
Save Attachments
Download
Credit to Jonas NeugebauerFew readersRedirect - Airmail for macOS
| This article will show you how to redirect a message.
Redirecting a message is similar to forwarding a message, however, it will appear as if you sent it.
This means rather than indenting the message and adding the sender information to the email, only the email content is used in the message. If you redirect an email that had people CC’d in to the email they will
also appear in the CC field.
To redirect a message, you can click on 'Messages' from the 'Airmail Menu Bar' and select 'RFew readersAdding a GoDaddy Account - Airmail for macOS
| This explains the addition of GoDaddy accounts in Airmail.
Please go to "Add your email account" window and then follow the steps to add a GoDaddy email account
using IMAP.
Click on the dropdown menu and choose IMAP.
Now type in the details of your GoDaddy Account using the reference from picture below.

Click on the settings icon next to the MS Exchange account
Click on the Composer tab
Make sure the Directory Search is ticked
Click on Save
_ Using Google Apps Directory _
OnceFew readersWunderlist - Airmail for macOS
Wunderlist - Airmail for macOSFew readersToday Extension - Airmail for macOS
Airmail makes full use of the OS X environment to utilise the latest features, such as the Today view in the
Notification Centre.
Enable the Today Extension
Click on the on the Notification Centre icon in the top right corner of the screen
Then click on Edit
Click on the green plus sign, next to the Airmail Today
Click on the Done butFew readersOneDrive - Airmail for macOS
OneDrive - Airmail for macOSFew readersHow to Get the Console Log - Airmail for macOS
How to Get the Console Log - Airmail for macOSFew readersPreferences - Advanced - Airmail for macOS
Preferences - Advanced - Airmail for macOSFew readersCustom Time Slice filter - Airmail for macOS
You can now filter messages by a specific time start and end range, or pick only messages of a specific
day. To select a range hold 'Shift' while choosing.Few readersActivity Window - Airmail for macOS
The Activities is located in Window > Activities, In Activities you can see the progression of your emails
that were performing for Airmail such as syncing, downloading messages etc.
In the screenshot above it shows you theFew readersMultitouch Gestures
Airmail has gesturing features implemented that enables you to swipe left and right quickly on Inbox folder and other main folders without fuss. This also best thing to improve the daily productivity for all type of user.
Screenshot & Instruction
Two finger swipe right to left for moving the message into trash
Two finger swipe left to righFew readersOperations Window - Airmail for macOS
The operations window is in Window > Operations. In the operations, you can see the progression of your actions which are shown as failed/completed/pending while Airmail operates your tasks with the server.
You can see them as shown in the picture below:

Add Mail.com email to Airmail with manual IMAP settingsFew readersHow to Use Dark Mode in Airmail for Mac and iOS
Enable and customize Dark Mode appearance in AirmailFew readersHow to Export or Back Up Emails from Airmail
Export and back up emails from AirmailFew readersMail Not Syncing After Mac Sleep — Troubleshooting Guide
Step-by-step troubleshooting for Airmail not syncing new messages after the Mac wakes from sleep, with system permission checks (Wake for network, Login Items, Notifications, Full Disk Access) and Airmail-side fixes for Exchange/Microsoft 365 accounts.Few readersHow to Use Airmail Search Operators for Advanced Email Search
Find emails faster using advanced search operators and filters in AirmailFew readersHow to Delete a Stuck Draft with Large Attachment
Fix stuck drafts with large attachments in AirmailFew readersHow to Migrate from Apple Mail to Airmail
Switch from Apple Mail to Airmail and set up all your accountsFew readersHow to Manage Multiple Email Identities in Airmail
Send emails from different identities and configure per-account settingsFew readersHow to Fix MX Record Issues Affecting Email Delivery
How to Fix MX Record Issues Affecting Email DeliveryFew readersHotmail or Live Account - Airmail for macOS
Hotmail and the Live account can add through both Outlook and IMAP option, but we suggest you to
choose Outlook protocol to connect with Airmail.
Please refer to the screenshot below to select Outlook protocol.
IMAP Protocol Manual Configuration
Incoming Server: imap-mail.outlook.com
Port: 993 SSL
Sending Server: smtp-mail.outlook.comFew readersPro Upgrade Pop-Up Appearing Too Frequently
Airmail Pro upgrade pop-up keeps appearingFew readersHow to Use Keyboard Shortcuts in Airmail for Mac
Master keyboard shortcuts to navigate and manage emails faster in Airmail for MacFew readersHow to Handle Attachments in Airmail — Download, Preview, Save
View, download, save, and manage email attachments in AirmailFew readersHow to Find Archived Emails in Airmail
Find and recover archived emails in AirmailFew readersHow to rebuild cache? Airmail for macOS
How to rebuild cache? Airmail for macOSFew readersHow to View Starred / Flagged Emails in Airmail
Find and manage starred/flagged emails in AirmailFew readersHow to Use Templates for Quick Replies in Airmail
Create and use email templates to save time on repetitive responsesFew readersFolders and Labels - Differences - Airmail for macOS
There can be confusion between Label and Folders, generally. Gmail uses 'Labels' and some of the other .
IMAP service providers have 'Folders' but they act very similar to Labels. See below that how Airmail works:
For Gmail/Google Apps Accounts:
Folders are called labels because Google allows a message to belong to multiple labels at the same
moment. It simply means that 'A single copy of a message' can be accessed through all the labels which
the message has on it.Few readersInstalling & Using Plug-in with Airmail - Airmail for macOS
Installing & Using Plug-in with Airmail - Airmail for macOSFew readersSpell Check Not Working in Airmail on Mac
Fix spell check not working in Airmail on macOSFew readersShortcut - Move a message to other folders - Airmail for macOS
Shortcut - Move a message to other folders - Airmail for macOSFew readersHow to Report a Bug or Request a Feature in Airmail
Report issues or suggest new features to the Airmail development teamFew readersHow to Use Snooze in Airmail
Use Snooze to temporarily hide and resurface emailsFew readersHere, you can learn about how to save the emails as PDF files using Airmail.
| Here, you can learn about how to save the emails as PDF files using Airmail.
Airmail allows you to save the emails as PDFs. This can be done from the message preview/reading pane.
Please refer to the screenshot below to create a PDF.
We can create shortcuts manually to convert an email into PDF file. Please check the following
screenshots:
MenuFew readersSending Emails to Contact Groups (Distribution Lists)
Sending Emails to Contact Groups (Distribution Lists)Few readersAdd Zoho Email Account - Airmail for macOS
To add your Zoho email account to Airmail, please follow the steps below:
Please go to Zoho Mail Settings and allow IMAP access as shown in the picture below.
Then, Go to ["Add your email account"](https://help.airmailapp.com/en-us/article/add-new-account-airmail- for-macos-nnue2q/) window and then choose IMAP if you want to add the account as an
IMAP accountFew readersHow to Block a Sender in Airmail
How to Block a Sender in AirmailFew readersHow to add a Fastmail account to Airmail
| Add Fastmail account to Airmail
To add a Fastmail account to Airmail, follow the steps -
Login your Fastmail account on the web login.
Choose 'Password and Security' as shown in the screenshot above.
Then create an App Password in the following settings' page and copy the password.
Go to ["Add your email account"](https://help.airmailapp.com/en-us/arFew readersHow to Change Your Email Password (Not Managed by Airmail)
Change email password - managed by provider, not AirmailFew readersHow to Disable Reply All by Default in Airmail
Change reply all default setting in AirmailFew readersOrder of Folders/Labels - Airmail for macOS
Order of Folders/Labels - Airmail for macOSFew readersreal time inbox monitor
real time inbox monitorFew readersMapping folders - Airmail for macOS
Mapping folders - Airmail for macOSFew readersShortcut - Applying a label - Airmail for macOS
Shortcut - Applying a label - Airmail for macOSFew readersHow to Move Emails Between Folders in Airmail
Move emails between folders using drag, right-click or shortcutsFew readersPOP3 Account Limitations in Airmail
POP3 Account Limitations in AirmailFew readersHow to Use Airmail with a VPN or Corporate Network
Troubleshoot email connectivity issues when using Airmail behind a VPN or corporate firewallFew readersShortcut - Go to label/folder - Airmail for macOS
Shortcut - Go to label/folder - Airmail for macOSFew readersFolder Colors - Airmail for macOS
Folder Colors - Airmail for macOSFew readersOutlook Account - Airmail for macOS
Outlook Account - Airmail for macOSFew readersSnooze and Send Later in Airmail — Limits, Setup and Troubleshooting
Learn how Snooze and Send Later work in Airmail, including the 3-month snooze and 1-month send-later limits, how to configure presets like "Next Week", and how to troubleshoot snoozed messages that remain in the Inbox.Few readers