How to Use Templates for Quick Replies in Airmail

<h2>Problem</h2><p>You frequently send similar emails and want to create reusable templates in Airmail.</p><h2>Creating Templates</h2><h3>On Mac</h3><ol><li>Compose a new email with the content you want as a template</li><li>Go to <strong>Format → Save as Template</strong> in the menu bar</li><li>Give your template a descriptive name</li><li>Click <strong>Save</strong></li></ol><h3>On iPhone/iPad</h3><ol><li>Compose a new email with your template content</li><li>Tap the <strong>⋯</strong> (more) menu</li><li>Select <strong>Save as Template</strong></li><li>Name your template and save</li></ol><h2>Using Templates</h2><h3>On Mac</h3><ol><li>Open a new compose window</li><li>Go to <strong>Format → Insert Template</strong></li><li>Select your desired template</li><li>The template content will be inserted into the email body</li><li>Edit as needed before sending</li></ol><h3>On iPhone/iPad</h3><ol><li>Start composing a new email</li><li>Tap the <strong>⋯</strong> menu</li><li>Select <strong>Templates</strong></li><li>Choose the template to insert</li></ol><h2>Tips</h2><ul><li>Templates can include formatting, links, and images</li><li>Edit templates by going to Settings → Templates</li><li>Templates sync across devices via iCloud sync</li><li>Create templates for common responses like meeting confirmations, follow-ups, or thank you notes</li></ul>

Updated on: 03/28/2026